SAP® Business One

A Roadmap to Better Profitability and Growth:

Businesses today have to find more ways to achieve higher profitability and business growth. More than just controlling cost and finding more customers:

1. Competition is more intense than ever, emerging from overseas to “over the wire” (internet)
2. Your ability to respond faster to the changing market needs than competitors is key to a successful business

Providing better customer service can lead to more repeated businesses and new revenue opportunities

…Is Not Without “Road Blocks”

However, there are inevitably many challenges along the way to higher growth and profitability, particularly:

• Lack of instant access to the right information often hinders small businesses’ ability to quickly respond to your customer’s needs faster than their large competitors.
  
  
• With many things still being done manually or “disjointedly”, redundant work or errors directly result in lower efficiency and profitability
  
  
• To drive their business with better technology, companies often acquire different systems for different purposes at different times. Keeping these disparate systems working together poses a major challenge, demanding the IT expertise, staffing and money far beyond what small businesses are prepared to take on
  
  
• Lastly, small business owners often find themselves spending most of their days reacting day-to-day operations and fire drills, instead of planning and focusing on the more important aspects of their business to drive their business forward
Today’s Businesses Demand a New Breed of Solutions:

Business tools and solutions must make fundamental shifts to address the business requirements faced by every small business today:


• The growing complexity of every business is driving business applications to provide broader, more comprehensive capabilities.
  
  
• The lack of IT resources in small businesses, on the other hand, is pushing more for “one stop shopping” , or everything comes in one package.
  
  
• Business applications have moved away from “a few IT experts” to “everyday business users”. “Ease of use” is core to user adoption.
  
  
• More important, increasing competition is making every business unique and different. The old “one size fits all” and “change your business to fit my technology” is no longer a viable approach for today’s business technology solution providers.

The Solution: SAP Business One®:

SAP Business One represents a new breed of business software that is specifically designed to meet today‘s small and mid-size business needs and challenges. It completely removes the needs and problems associated with having disconnected business processes or systems:

• It integrates and streamlies all business functions across sales, marketing, customers, financials and operations, all in a single system so your business operates like a seamless one.
  
  
• It stores all critical business information in one database so you can instantly access without having to get information from different systems that often don‘t agree with each other.
  
  
• It provides built-in customer relationship management (CRM) and E-Commerce tools that are fully integrated to the backoffice operations to help you better manage sales, provides better cusotmer services and develop a new channel to sell your products & services online.
  
  
• It‘s also a flexible system that can be easily customized and tailor to your own business and industry needs.
  
  
• Last but not the least, SAP designed and built the product from the ground up, specifically for the small and mid-size businesses like yourself so you can leverage the best experiences and practices that SAP has learned over the past 30 years yet don‘t have to deal with the complexities


A Single System to Streamline Your Entire Business:


Going into more details: SAP Business One helps you streamline your entire business operations:
• Because the product was designed with a One System Philosophy“. You can run your entire business on a single system. You employees, departments across different functions such as sales, finance, operations, can all work together like a single team. A single system like Business One makes it possible to automate your business processes end-to-end. For example, once the product is shipped, invoice can be automatically created, general ledgers and inventories automatically updated.
  
  
• As a result, this model breaks all the traditional process silos and barriers between the different departments and functions, such as accounting not invoicing customers for services that have already been delivered. The single system also eliminates the typical „double data entry“ and the errors, costs and delays asscociated with it. Once a customer address is changed by sales, it no longer needs to be rekeyed in again by your operations and accounting.
  
  
• In addition to automating your business processes, SAP Business One also provides event-based alerts that allows you to set up alerts, notifications and responses only for the important things and events that you want to get involved, for example, if invoices over $10,000 become 60-day past-due, or the inventory level falls below certain threhold. This modern „management by exception“ business practice allows small business owners to focus more on the most important parts of the business without having to be „drown“ by the „everyday“ business activities

 

A Powerful Tool to Help Accelerate Your Growth:


While SAP Business One builds a solid foundation for growth by streamlining your entire backoffice operations, its integrated CRM and E-commerce tools enables you to take your business to the next level:

• The powerful customer relationship management tool allows you to manage and track entire sales process, identify and focus on the most promising deals and opportunities. It gives you the robust tools to deliver a better customer service experience, online or over the phone. The complete integration between your front-end CRM and backend operations ensure that not only can you capture the next new business opportunity, but also have the everything it needs to deliver and support it from end to end.
  
  
• Internet is becoming an increasingly important channel to sell products and services. SAP Business One provides built-in E-commerce capabilities that allows you to take advantage of this new emerging channel to sell more products and services to new customers far beyond your traditional brick&motar presence. It also makes it much easier for new customers to find you and for existing customers to business with you, from anywhere, anytime.
  
  
• With a single system, you now have a complete view of your customers including sales, orders, shipping, services, cases, invoices and payments. This 360 view allows you to identify new opportunities to do business with you customers, and new ways to serve them better. For example, you might find out you have to start pushing some of your high volume customers to your web-based stores and services sites in order to make them more profitable customers.



Instant and Complete Information for Faster Action:


Without the right information, it‘s impossible to sustain a successful business in today‘s competitive environment.

• Finding bits and pieces of information from different places and piecing them together can be a huge challenge. Information often exists in many different places such accounting, Excel files, custom-built programs, and in many cases, people‘s heads.. SAP Business One has everything in one place. You get the complete business information all in real time, no second guesses
  
  
• Having the information is one thing. Getting them quickly when you need it is quite another. It‘s not uncommon to take days to ask someone with IT expertise to build a report just to find out how much a customer ordered, how much was shipped, billed and paid. SAP Business One provides the intuitive drilld-down tools such as „XLT reporter“, „drag & relate“ that allows business owners themselves to quickly access information in a complete way and the way they wanted.
  
  
• When your sales rep is on the road, at a conference, in front of a customer, nothing is more valuable than having the ability to access the latest customer information instantly. SAP Business One provides the ability to access these information over the web so they can operate from anywhere without having to wait for someone back in the office to e-mail them another report



Adaptable to Your Own Business and Industry:


Every business, every industry is unique and different. SAP strongly believes that technology will be adaptable enough to meet individual business needs, not the other way around. Hence, SAP Business One is built to be flexible enough that individual customers can take it and change it to fit the way how their business and how their industry works, specifically,

• It provides out-of-the-box integration to popular tools such as Microsoft Office and Outlook. It also comes with standard integration interfaces so you can link it to the other tools and applications that you might have acquired or developed, for example, a special customer scheduling program.
  
  
• With the limited IT expertise and resources, small businesses can always afford to hire consultants to help chang their software. SAP Business One provides powerful capabilities such as „User Defined Fields“ (UDF) so even average business users can change the system themselves to the way they want, without having to wait for consultants.
  
  
• SAP Business One is more than just an application, it is platform supported by over 300 ISVs that provide various industry specific add-ons to meet various customer needs in their specfic industries, such as POS for retailers, Time & Expenses for professional service companies.

Rapid Time-To-Value, Without the Disruption:


• "Speed to value“ is another key attribute of SAP Business One. SAP Business One is easy enough to allow small businesses to get it up and running quickly while maintaining the simplicity for ongoing maintenance.
  
  
• Having been implemented over 10,000 times around the world, SAP Business One is tuned for fast implementation. With the „Accelerated Implementation Program“ (AIP), customers can get their SAP Business One system up & running in a matter of weeks, in some cases, even days.
  
  
• Because SAP Business One is a single system to maintain, it eliminates all the costs and complexity resulting from multiple systems, separate upgrades and complex integrating between them to keep things running smoothly.
  
  
• As part of the SAP Business One offering, we provide a free “SAP Early Watch” program that constantly monitors the operations of your system and alerts you whenever signs of system distress appear to avoid any potential disruptions to your business



Designed Exclusively for Small & MidSize Businesses:


• Built specifically for small and mid-size businesses from the ground up
• Intuitive, easy to use interfaces
• Built-in, self-guided e-Learning
• Do-it-yourself customization
• Affordable pricing & financing
Trusted by Companies Around the World:


• When we first started in 2002, we had only 900 customers. Merely four years later, we now have another record year of 13,000 customers in over 40 countries, the fastest growth unmatched by any competitor in the market. It is a clear endorsement of our product and how it meets the needs of small and mid-size businesses like yourself.
  
• Today, we have many customers saving hundreds of thousands of dollar a year, after implementing SAP Business One



A Single System for Your Entire Business:



• Instant and complete information enables you to respond to changing market needs faster
• Streamlining your entire operations so you can run your business with more efficiently
• Leverage built-in CRM & E-commerce to gain more customers and businesses
• Reduce IT & integration headaches with one system for your entire business

 


SAP Business One Product




Philosophy:





• Now customer requirements for the applications are important, but if you don’t have a roadmap of where you want to go, you can frequently get lost.  Business One has a very clear roadmap and design philosophy.
  

our product philosophy is:

• Management Control – after all, a system has to be about giving corporate leadership the tools to see and manage the business.  About 60% of the CEOs of companies that use Business One, are actual users in the system.
  
  
• Embedded CRM – Once again I bring this up because managing your customer and sales relationships are so critical to the overall success of the business
  Usability – It doesn’t matter how powerful or flexible a system is if you can’t use it.
  
  
• Collaboration – In all business collaboration and workflow is important, in a small business where everyone wears multiple hats, it is critical.
  
  
• Adaptability – As we have talked about, your business will change. The software should change with you.
  
  
• Underlying all of these philosophies are then the functional improvements we all to the product, and we design the improvement to meet the design goals.




Comprehensive: 






 






Open and Flexible:



 



 

 

Modern Architecture:


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Satisfied Customers of SAP B1:

“Getting More Things Done” at Algeos
            “I would recommend SAP Business One to any company. It’s very easy to get to grips with. it’s comprehensive, and we have complete confidence in the information we get from it”.
 Billy Howard
Company Accountant.

“Up-to-the-Minute Information” at DHG
  “SAP Business One is much more than administrative software alone. It saves us time, which gives us more time to reach out to new customers, and that’s where the growth of our business comes from”.
Linda Hesen
Financial Supervisor.


“33% Revenue Growth” at Olsale
“SAP Business One met all our expectations – and went much farther. In just a year, we closed the sales with jump of 33%. Such growth would have been unthinkable without the power of SAP Business One”. 
Billy Howard
Company Accountant.


“ROI in 6 Months” at Fagerdala USA
            “SAP Business One is more than just a cost saver – it’s an absolute essential for doing business”.
Lou Giovannone
Group Controller.




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